Employee Directory is often referred to as the 'killer app' of an intranet - the page where even the most casual or infrequent intranet user will go, because they need to know how to contact other employees.
In This Article
Employee Directory is generally featured prominently in the navigation of an intranet as it's frequently accessed by all users.
Changing Employee Directory Name
The feature comes built-in with the name Employee Directory, but that may not be the best fit for your organization. As with any App, to adjust settings, when you're in the App, click Toolbox on the right, then go to the wrench icon and click Directory Admin.
On this page, you can change the App's title, description, and more. Learn more about App Settings.
Employee Directory Settings
There are various settings which affect the display of the Employee Cards, what fields and features employees can access, etc.
If you're already in the Employee Directory and are an Admin, these settings can be accessed by clicking Toolbox on the right and clicking Directory Admin, where the Settings will show down the right side. The same settings can also be accessed from any intranet page by clicking Admin, top right, then clicking the Directory tab. Learn about all the settings on the Directory tab.
Admins, Super Admins, and Profile Managers have access to add, edit, or delete employees in the Employee Directory, by clicking Admin, top right, then clicking the Directory tab. Learn more about 'Security Tab and Permissions'.
- Add Employee - add an employee manually, including all fields such as name, department, title, and description; if your intranet is synced with Active Directory, any added employees will remain and be unaffected by the sync.
- Edit Employee - all existing employee fields can be edited, and social profile options including chat, wall, alerts, and profile widgets can be turned on or off for an individual; note that global chat, wall, and profile settings take priority over individual user settings. If changes are made to an employee profile which is part of organizational AD Sync, any changes other than intranet-specific options (e.g. social profile, About Me, etc.) will be overwritten.
- Delete Employee - any employee can be deleted after you confirm the action; note that if AD Sync is use, the employee will be restored with the next sync.
From the Intranet Connections Blog
Searching for Staff
The Employee Directory makes searching for staff very easy. As shown in the image below, there are multiple search fields available on the right. Note that these fields can't be altered or removed.
The top box is an open field for Name, and as soon as a user starts typing, the search immediately returns Employee Card results. There are also drop-down fields for available Departments, Divisions, Locations, and tags, so you can locate users in several different ways.
Depending on the number of staff in your organization, it may be difficult to locate people using a basic search. On the Employee Directory page, top right, you can click the link for Advanced Search.
As shown in the image below, Advanced Search offers many search options which allow you to track down staff. For example, you could type manager in the Title field to show all managers in your organization. You can also add multiple search terms before clicking the Search button.
The sidebar on the Employee Directory page appears on all of the directory-related pages, including My Profile and My Dashboard. Learn more about the My Profile Sidebar.
Often users will want a printed version of the Employee Directory. This can be accessed from the Employee Directory area, My Profile page or any other area which shows the right sidebar of personal links. Click Toolbox on the right, and click Printed List to show an alternate view of the Employee Directory. Click the link for print as shown below to finalize the process.
Want to export Employee Directory information to Excel? From within your Employee Directory, as an Admin, click Advanced Search, then do a search without entering any information. You'll see an Export to Excel link - click on this and download an xls file with all employee info.