The Knowledgebase is a customized repository of information such as how-to's or FAQs on any kind of topic. Searchable, consistent knowledge presented to staff in an organized manner.
The Knowledgebase (also known as KB) is a versatile collection of information for staff. Use App Security to control who can view, add, edit, or delete content. Build a KB for every Site on your intranet to share information specific to that function. Get creative.
Build Your Knowledgebase
Start by following the process to add an App to a site.
Once you have the App in place, on the App Card change the title and/or description if you want to customize it for your intranet or for the specific purpose such as 'IT Knowledgebase'.
Click Create if you'll return to it later, or Build if you want to start customizing or adding content right away.
Default Knowledgebase Layout
The Knowledgebase App comes with a standard layout for its default home page, List View, and Item View, as shown with sample content below. All layouts can be customized.
Tip: Your initial trial intranet may come with versions of the Knowledgebase already in place for you to see them in action. Look for Company FAQs or FAQ Articles in the top menu.
As with all Apps, there are many ways to customize. When you're in the App, click Toolbox (top right) and App Admin to access the settings.
Other than the name and description, you can:
- Choose which fields to display - click Manage Fields to view the current fields in the Knowledgebase. If you mouse over a field you will get the crosshairs which allow you to hold and drag the field to reposition it, or you can click the edit pencil to show more options or the red circle to delete the field. Learn more about managing fields in the App Overview article.
- Change the layout - edit the layout of the App Home page, List View, or Item View. Learn more about Layout for Apps.
- Use folders to group contents - click Folders | Security to add, rename, or delete folders to categorize Knowledgebase items. Click on the folder name to adjust the security of that folder. Learn more about Security for Apps.
- Add an approval function - click Approval Workflow, then click on a folder name to assign an Approval Manager workflow by folder. Learn more about managing fields in the App Overview article.
- Advertise items - click Advertising Options, then click on a folder name to determine whether items in that folder will be advertised to the site homepage.
These are just a few of the many ways you can customize the Knowledgebase application so it works for your intranet.