Classifieds

CREATING YOUR CLASSIFIEDS
Too many e-mails flying around the office?  Couch for sale, lamp for sale, moving this weekend, who wants a free couch!? A classifieds board lets you create an area for employees to post items they want to get rid of, without cluttering up the inbox.

The classifieds uses a design much like the "Employee Recognition" app, where employees are free to post content without restriction (although, since it is the intranet it can be monitored and alternatively items can be sent through an approval process prior to being posted if need be).  

To create a Classifieds app we go to admin > applications > create application. Choose “suggestion box” template, name your app and save.

This is your application settings area of your Classifieds app. On the right hand side click on “build form” to build your Classifieds form.

Drag in a graphic field, and remove the following fields: suggestion/idea, file attachment, link attachment, publish on, and archive on (unless you want any of those). Rename title to “Item”, additional notes to "description", and save your changes.  Once set up is complete, your form will look like this: 

Build_view.JPG 

 

Now we want to create our Classifieds list view.  When users click into the Classifieds application this is the view they will see of all the Classified items.  Click on “list view” over on the right-hand side of the page.  Choose Layout Type: Table, save, and then hit “edit fields”.  We want to change this view so that we have four columns: Posted By, Item, Description, and Graphic.

 

Listview.JPG

This is the layout for the list view.  We can determine which order items are sorted in by expanding “sorting” located right above “layout”.  We will probably want our Primary Sort to be Created Date, but you could also sort by Item.

 

Now we want to set up our folders. If there is only one folder in an application, when clicking into that application the user will land into that folder. On the right hand side click on “folders/security”, click into folder 2 and delete the folder. Then click into folder 1 and rename the folder "Items", and save.

Now we hit “go to app” and add in our first Classified item to test it out! After saving we are taken to the item view of the classified note. To view the list view we can click the breadcrumb back to “Items”, which will list the things for sale, like so:

Classifieds.JPG
 

 

ADVERTISING 

Add an application widget to the home page to pull in the most recent items from your gratitude app.  This will pull out posted items and advertise them on the home page.  Employees can click "view more" to take them into the classified app and post their own note!

 

SECURITY

If you want all users to be able to add items, you will need to click into your application, go to application toolbox > application settings, and click on Folders/security on the right hand side. Click into your folder and beside folder security OFF hit [apply].

We want to turn on Global Add – you may also want to turn on global edit if you would like employees to be able to go into their classified item to make changes.

If you want to be able to monitor content that is added to this application you can click back into your folder and beside content approval OFF choose [assign]. Here you can enable content approval and choose your approval managers, and your workflow approval options.

 

 Are you using this application or a similar application in your Company? Do you have ideas on how this application could be enhanced? Leave your comments below or send an e-mail to karleenmurphy@intranetconnections.com!

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