Storyboard was introduced with Version 14.5 as an additional tool to communicate and connect with intranet users on site Home Pages, with the power of visuals plus a link to content.
Possibilities for Storyboard use include:
- image linked to intranet content which is already advertised in the What's New feed but needs more promotion
- 'sticky' item you want front and center for an extended period of time, so more staff see it
- highlight a specific tweet with a link to it
- story which isn't included in the What's New feed and is only promoted via the Storyboard
- emphasize video content with play-in-place function
- link to a survey
All users - even Admins - experience Storyboard content the same when they land on a site home page which includes Storyboard.
Each story has NEW displayed (1, below) until the user has clicked on it. All Stories show a count of the number of users who have clicked to view the story or watch the video, as applicable (2) - this is the number of clicks, not the number of unique clicks, so multiple clicks by the same user are counted. If there are more than four stories, arrows appear (3) to help the user move through the Story carousel.
For example, in the Storyboard below, the $10,000 story hasn't been read by the user, the paddle canoe story has had 6 views, and there are more than four stories because arrows show.
Users can click the link to VIEW ALL STORIES (4, above) to see all site Stories at a glance - this can be helpful if there are lots of Stories. No action can be taken on the All Stories page, other than clicking through to view a Story, but it can show an endless page of Story cards. You might want to retain 'permanent' Stories (e.g. corporate video, company history) so they're included on this page.
Separate Storyboards can appear in numerous places on an organization's intranet, since each Site (e.g. Home site, HR site, team sites) can include a Storyboard on its Home Page. Learn more about Sites.
Things to keep in mind about Storyboards:
- each Site can have a Storyboard
- Storyboards can't be shared between different Sites
- a Storyboard will not appear for users unless there are Stories in it
- a maximum of four Stories can show at a glance on a Home Page, but many more can be added and accessed using left/right arrows on the screen
- a site's Storyboard must appear for all or no users - it can't be shared by individual or group (i.e. unless there is View security in place)
- videos play both inline and by clicking the title to link to the full screen view
Access Storyboard Edit Settings
Users who have Admin rights have a Storyboard link in their Toolbar, as circled in the image below. These roles include Super Admin, Administrator, Site Owner, and Storyboard Editor. Learn more about User Rights in the Security Tab article.
When an Admin clicks the Storyboard icon in the Toolbar, existing Stories will then show two additional icons as shown below - Edit (1) and Delete (2). Additional links to Add Story (3) and Edit All Stories (4) also appear. Learn more about editing and deleting Stories in the article 'Add and Edit Stories in the Storyboard'.
Edit Access Conflicts
If another Admin is already editing a Storyboard, when the icon is clicked in the Toolbar, the message below will display. At this point it's up to the user to either click CANCEL and let the other Admin continue their work, or proceed as editor by clicking CONFIRM.
Add Storyboard to a Site
There are two key steps to having Storyboard show on a site: checking the box to Show Storyboard (available when in edit mode), and actually adding Stories. Both actions are necessary, though you can prepare the Storyboard behind-the-scenes by creating and publishing Stories before checking the box to Show Storyboard.
We recommend including multiple Stories in a Storyboard for the best appearance.